Billing Details
Your billing details are the identity printed on your invoices: your legal name, postal address, country, tax registration and an optional reference such as a purchase-order number. Setting them once means every invoice that follows carries what your finance department needs to process it.
Your billing details are the identity printed on your invoices: your legal name, postal address, country, tax registration and an optional reference such as a purchase-order number. Setting them once means every invoice that follows carries what your finance department needs to process it.
What appears on an invoice
The Bill To block of each invoice shows:
- Your legal name — the registered entity name. If you have not set one, your organisation's display name is used instead.
- Your postal address and country.
- Your tax registration number, labelled by its type (VAT Number, TRN, GST Number, ABN, EIN or Tax ID).
- Your company registration or trade licence number, where provided.
- Your billing reference — a PO number or cost centre, printed on every invoice.
Invoices are snapshots: each one records your details as they were on the day it was issued. Updating your address later never changes an invoice you have already received.
Editing your billing details
- Open your organisation's Billing page in the console.
- Find the Billing Details card beneath the balance summary and select Edit.
- Fill in the fields and save. Only members with billing permission can see or change these details.
The same section lets you change your billing email — the address invoices, receipts and balance notifications go to. Keep it pointed at a mailbox your finance function reads, not at an individual who might leave.
All fields are optional and nothing blocks invoicing — but a complete identity (entity type, address, country, and legal name for companies) is what makes an invoice acceptable to accounts-payable teams, and it is the basis for correct tax treatment.
Individual or company
The entity type field records whether you bill as a private individual or a registered company. Companies are expected to provide their legal name; individuals can leave it blank and the organisation display name is used.
Tax registration
Provide your tax registration number together with its type so the invoice can label it correctly:
| Type | Typically used in |
|---|---|
| VAT | United Kingdom, European Union, Switzerland, Norway, South Africa, GCC states |
| TRN | United Arab Emirates |
| GST | India, New Zealand, Singapore, Canada |
| ABN | Australia |
| EIN | United States |
| Other | Anywhere else |
No format validation is applied beyond basic checks — enter the number exactly as registered.
Managing details as code
Billing details can also be managed with the Terraform provider or the Reis CLI, so your billing identity lives in version control with the rest of your infrastructure.